Examinations & Misconducts
REQUIREMENTS FOR TAKING EXAMINATIONIn order to be admitted to a university examination the candidate must
- Have duly registered for the course; followed the approved course of study for a prescribed period;
- Pay all fees prescribed by Senate as and when required;
- Satisfy 75 percent attendance at lectures; comply with any additional requirements approved by Senate.
ORGANIZATION OF EXAMINATION
- The Department shall be responsible for the organization and conduct of examinations for all courses taught by the Department.
- The Departmental Examination officer shall be responsible for preparing time-table, arranging for invigilation and other requirement necessary for conducting all examinations in the Department.
The responsibility for supervision of examination shall rest with the Head of Department as Chief Examiner.
LONG VACATION EXAMINATION/CONCESSIONA student who fails two courses is allowed to take examination in those courses in the long vacation examination arrangement. No student who fails more than two courses can register in the long vacation programme.
A student iS allowed eight (8) hours/units of any failed courses. This concession is given to final year and 3rd year students. The 3rd year students are given this concession because they are expected to pass to the 4th year.
NOTE: The 4th year is a demonstration/attachment year where no classes are attended, hence the concession.
SCHEDULING OF EXAMINATION
- Normally, course examination shall be scheduled at the end of the semester in which the teaching of the course is completed and on dates approved by Senate.
- If the University for unavoidable reasons is obliged to postpone an examination, the Registrar, in consultation Dean of affected Faculties and the Director of Academic Planning shall re-schedule such examination.
DURATION OF EXAMINATION
- The duration of written examinations shall be conducted within three hours.
- For practical examination, a minimum of three hours shall apply.
EXAMINATION TIME-TABLEThe University Time-Table Officer shall: Compile and publish a draft time-table for all University examinations at least four weeks before the commencement of each examination and a final time table not later than two weeks before the commencement of examinations.
SETTING AND ADMINISTRATION OF EXAMINATION QUESTIONSEach lecturer teaching a course shall submit questions to the Head of Department at least two weeks to the examination date. The Chief Examiner will in turn arrange for the moderation of the questions.
All Heads of Department shall ensure that prompt marking, grading of examination scripts id compiled with. In most cases, conference marking is encouraged.
All results for every course shall be collated by all the examiners of the course and submitted along with the answer scripts, attendance register and marking scheme to Head of Departments after marking within the time frame approved by Senate.
The Head of Department shall be held responsible for any lapses arising from teaching, examination, preparation and submission of results as and when due to Senate for approval.
The Head of Department shall ensure that results of examination are ready for consideration by Senate three weeks after the conclusion of the examinations.
INVIGILATION OF EXAMINATIONSFor each examination there shall be a chief invigilator who is the most senior member of academic staff among the invigilator. There shall be at least one invigilator for each examination with 50 candidates.
DUTIES OF INVIGILATORThe chief invigilator shall:
- Collect examination answer booklets and question papers from the Head of Department.
- Maintain an attendance register which shall be completed and lodged with the Head of Department at the end of the examination.
- Received from invigilator report on any malpractice(s) observed or suspected and in turn report the same to the Head of Department immediately after the examination.
- Deposit answer scripts with the Head of Department immediately after examination.
- That within the first 30 minutes of the examination, no candidate leaves the examination hall.
- That after the first 60 minutes of the examination, no candidate enters the examination hall.
- That during the last 15 minutes of examination, no candidate leaves the examination hall.
- Students shall be at the examination room at least 30 minutes before the advertised time for the examination.
- Students must produce their registration and identity cards on entry to every examination and leave them conspicuously displayed on the desk for the inspection of the invigilators throughout the examination. It shall be the duty of the invigilators to ensure that the students write their names, registration numbers and signatures in the attendance register.
- Students shall write their registration numbers not their names clearly at the appropriate place on the cover of every booklet and separate sheet attached to the answer booklet.
- No student shall be allowed to leave the examination room during the first hour of the examination except in cases of emergency. In such emergency cases the invigilator must complete the appropriate form and refer the candidate to the medical center. The script must be retrieved from the candidate before leaving the examination room.
- The invigilator shall put the answer scripts in labeled envelopes and submit to the Chief Examiner or course coordinator within 30 minutes after the completion of the examination. It shall be the responsibility of the Chief Examiner in each Department to collect it and confirm the number of scripts and sign for the examination scripts.
- No student shall communicate with any other student or with any other person, except with the invigilator when absolutely necessary. In addition, no students shall make any noise or cause any disturbance during an examination.
- No book, paper, printed or written document or other aid may be taken into an examination room by any student, except as may be stated in the rubric of a question paper. Any candidate found in possession of such prohibited items shall be made to sign an examination irregularity form and a written report made to the Chief Examination Officer. The chief examiner shall in turn investigate and report to the Department Examination Board, which shall determine whether or not to accept the student's script or make any other recommendations to the Faculty Board of Examiners. Students are required to deposit, at their own risk, any handbag, mobile phone, briefcase or similar articles at a desk/corner provided for the purpose before the examination starts.
- Mobile phones shall not be taken into examination hall.
- No students shall, directly or indirectly, give assistance to other students, or permit other students to copy from or otherwise use their papers. Similarly, students shall not directly or indirectly accept assistance from students or other persons.
- Except for the printed question paper, a student shall not remove from the examination room or mutilate any paper or other examination material supplied. At the end of the time allotted, the invigilator shall instruct all students to stop writing, and stand up.
- At the discretion of the Chief invigilator a candidate may be required to leave the examination room if his/her conduct is adjudged to be disturbing or likely to disturb the examination. The chief invigilator shall report any action taken to the Head of Department immediately.